Reservations Management
Manage bookings, wait lists, arrivals and departures.
Use the 'Availability' grid to view and address over stays and To Do's associated with bookings, current occupancies and pending departures.
Debtors and Bulk Billing
Book to account, apply cash and manage outstandings. Seperate corporate from individual customers. Use Bulking Billing to replace lots of individual invoices with detailed schedules and a single summary invoice.
Raise fortnightly invoices without having to check anyone out or back in.
Point of Sale
A fully functional retail POS solution with optional cash drawer, scanner, docket printer and touch keyboard. Desktop features integrate with sales analysis, stock control, procurement, customer tracking and other back office modules.
Cleaning and Maintenance
Room services and cleaning scheduled on a fixed or rotational basis in line with arrival, departure, calendar and shift. Work order based maintenance scheduling, tracking and costing by rooms and by plant item.
The Solution
A motel reservations system that delivers:
- Reservations Management of bookings, occupancies and movements.
- Debtors and Bulk Billing of cash, to account and corporate stays.
- Point of Sale with touch screen to process counter sales and charges.
- Cleaning and Maintenance Fixed and rotational. Scheduled and Break-fix.
The Benefits
- Integration of front and back office.
- Revenue and cash managed from one point.
- A single interface for staff to learn.
- Maximise profit by using every room.
The Differentiators
- Designed for the workforce centric motel.
- Billing that caters for the volume customer.
- Debtors but only if you need it.
- In the market approaching 30 years.
- Web access as an optional extra.
The Unique Value of VAMS
- Innovation made possible by 21st century design and construction techniques.
- Implementation simplified by leveraging any existing VAMS system.
- Minimised risk by using an incremental rather than a "big bang" project approach.
- Capital cost up to 75% lower than comparable systems.
- Lower cost of ownership and save more with our hosting service.
- Track record delivering remote travel and accommodation management since 1983.
- Experienced in remote support with 100,000 rooms managed over 4 continents.
- Foreign language and multilingual support.
Room Availability
An enhancement to the 'village' version featuring:
- Touch screen menu
- Wait list management
- 'Rooms available' search wizard with flow-through to bookings
- Multiple on-screen clip notes over each occupancy and booking to remind and alert the operator.
Occupancy Management
Review any occupancy, past and present.
Sort by Room, Arrival Date or Occupancy ID. Filter by Occupant, Company, Room or Arrival Date.
Call up the occupancy and make adjustments (subject to permission).
Debtors and Bulk Billing
- Debtors Cash Receipts screen.
- Touch screen ready.
- Apply cash across multiple invoices.
- Sort and filter invoice transactions.
- Supports multiple payment methods.
- Handles unallocated payments.
Staff Permissions and PIN
Supports user hierachies (administrator, manager, supervisor and user).
Set permissions (none, read or write) against functions (modify occupancy, debtors/billing, customer masterfiles etc).
Re-issue or cancel PIN.
Supervisor function allows user-to-user switch without logout.
Alerts and Reminders
Raise multiple messages for multiple alert types.
Works for bookings and occupancies.
All alerts displayed on reservations 'grid'.
Point of Sale
| Touch or KB entry | for direct sales or charge to account. |
| Special keys | eg. PLU, copy and more... |
| Touch lookup | by Product Group (soon) |
| Search & modify | with Supervisor function. |
| Goods receipts | + stocktake adjustments just one click away. |